Today, we’ll be explaining tips that will help your business files remain more secure.
Back in the day, paper document management was the standard for businesses. Nowadays, businesses heavily utilize electronic file management practices. While this does protect your papers from types of physical damage, like fires and storms, there are other factors that can put your files at risk, like data breaches. You want to be sure that your electronic files are secure at all times, so it’s important to follow the best safety practices. Today, we’ll be explaining tips that will help your business files remain more secure.
Get Your Files Encrypted
Encryption is great for any digital business files you have. It’s used to jumble up your data so that it’s practically illegible to everyone other than the people who have a decryption key. When your files are encrypted, it prevents unauthorized people from accessing them. This stops people from being able to see sensitive information that your company might be storing.
Make Use of Multi-Factor Authentication
Multi-factor authentication is used to provide an additional layer of protection for your business files. By using multi-factor authentication, people who try to access your files will need multiple pieces of information in order to access them. Such types of information could include a password, a code sent as a text message, a security token, or a fingerprint, among other methods. This way, even if hackers and data thieves get access to one piece of login information, that alone won’t allow them to carry out a data breach.
Get Regular Security Audits Done
Document security should always be a top focus for your business, and you’ll want to be proactive when creating proper document security practices. That’s why you should conduct security audits regularly. This way, you can identify weaknesses in your file security procedures, allowing you to address those weaknesses before a cybercriminal is able to exploit them.
Have Questions? Micro Records is Here to Help
If you have more questions about document management software, Micro Records is here to help you with all of your needs. We can help your business to transition to a paperless way of life with outstanding e-forms and technology. For more information about how we can help you implement your new document management software, visit us online or give us a call at 877-410-SCAN. For more tips, tricks, and to see what we have been working on, be sure to follow us on Facebook, Twitter, LinkedIn, and YouTube.